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Proposal Manager

Company: Flatiron
Location: Chino Hills
Posted on: January 15, 2022

Job Description:

Manages the proposal efforts of one or more project pursuits to create and collect Company documents and ensure all required information is included for a bid submittal.

  • Oversees the proposal collection and creation of one or more project proposals. Responsible to ensure all required items of a pursuit request are included prior to the bid submittal deadline.
  • Coordinates and tracks the collection of forms, information, and data required for each pursuit per deadlines, ensuring completion of all Owner's requests.
  • Develops and manages the proposal schedule within pursuit and submittal deadlines.
  • Coordinates and creates the compliance matrix that assigns tasks to supporting proposal team for technical proposal documentation and development.
  • Develops and implements the Proposal Work Plan to meet the Owner's Request for Proposal (RFP) requirements and evaluation criteria collected and created prior to the submission deadline.
  • Assembles proposal documents in various software formats to ensure all proposal criteria is included prior to submittal deadline. Reviews and edits proposal writings to support one-voice methodology.
  • Perform additional assignments per management's direction.
  • Coordinates and tracks surety and bonding information and any required signature documents in coordination with pursuit Lead Estimator.
  • Coordinates with Joint Venture (JV) partners and subcontractors to obtain necessary proposal information, narrative, forms, and other documents requested by the Owner's RFP.
  • Complies technical writing and support documentation based on interviews, summary points and examples provided by estimators, engineers, subject matter experts and direct manager.
  • Proofreads, edits, and standardizes proposal text for proper grammar, spelling, comprehension, and style. Develops and manages layout, design and document feel to ensure a marketing quality product.
  • Maintains current version of RFP documents and ensure all supporting team members have access. Notifies proposal team when important project information becomes available.
  • Leads final publishing of the proposal and delivery to Owner, as required.
  • Updates proposal templates, project sheets and ensures all relevant information is stored in database and searchable for future project pursuits.
  • Completes forms for Company and District award submittals, as needed.
  • Maintains knowledge of Company's values and strategic plan.
  • Support published corporate policies.

    • Bachelor's Degree in English, Marketing, Communications or a related field required.
    • 5+ years' related experience creating, writing and editing proposals for a large-scale construction, engineering or design firm required.
    • Experience managing a proposal team preferred.
    • Proven ability to take on a larger bid proposal or multiple proposals at one time
    • Able to travel for pursuit meetings and Company proposal support.
    • Proven ability to write and edit project summaries, resumes of project personnel, and other supporting information.
    • Strong communication and organizational skills required.
    • High attention to detail required.
    • Able to work in a fast-paced, high-pressure environment required.
    • Strong time management and task prioritization skills required to ensure timely submittal of project bids required.
    • Some knowledge or skill in graphic design.
    • Advanced knowledge of Adobe Acrobat Professional, Photoshop and InDesign; Deltek Vision
    • Maintains registration in relevant organizations / associations (for example, Road Builders Association).
      Some of the benefits you may be eligible for as an employee are:
      • Comprehensive compensation package and paid time off program
      • Industry leading 401(k)/RRSP
      • Medical/Extended Health Care, Dental, Vison and/or Provincial Medical
      • Wellness benefits & Employee Assistance Program
      • Tuition Reimbursement ProgramWe are an EEO/AA/ADA/Veterans employer.

Keywords: Flatiron, Chino Hills , Proposal Manager, Executive , Chino Hills, California

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