Legal Assistant

Company: Law Office of Shelly Jean John
Location: Chino Hills
Posted on: April 15, 2024

Job Description:

Are you up for a challenging but meaningful job?--We need a CASE MANAGER/LEGAL ASSISTANT who can hit the ground running.

This position is for a LEGAL ASSISTANT/CASE MANAGER who will be the first line of contact for the Clients and who is in charge of ensuring the case progresses smoothly, efficiently and within a reasonable period of time.

WHO WE ARE LOOKING FOR



--- You have a positive, optimistic personality and smile when you answer the phone.
--- You are amazing at managing projects, and a master scheduler with a superior degree of attention to detail.
--- You are a people-pleaser with backbone and grit.
--- You have excellent written and communication skills
--- You understand the family law legal process and emotional experiences of clients

This is a full-time job and in-office.--
ALL APPLICATIONS MUST INCLUDE COMPLETION OF THE DISC PERSONALITY ASSESSMENT AND SCREENING QUESTIONS. All others will be disqualified.

Responsibilities:
--- Being the first face of the company by speaking with our clients with a friendly personality, and tending to clients' needs with compassion and promptness
--- Articulating the court process, steps and status to the clients so they know where they are in the process and what's next
--- Making sure there is always a "next step" in the case that is being performed so the case does not get stalled
--- Ensuring that no deadlines are missed; that Clients and attorneys are prepared for the hearings; and that you keep the case moving along toward completion
--- Handle office correspondence and administrative tasks such as responding to emails and phone calls, communicating with opposing attorney offices, taking dictation, and letting the team know about upcoming deadlines
--- Gathering important information and records so we can prepare documents
--- Calendaring due dates and following through to ensure none are missed
--- Managing Google Drive documents (correctly labeling, organizing and sending to clients)
--- Monitoring the Client Portal and replying to messages or directing them to them
--- Meet your minimum weekly billable hour requirements

Qualifications:
--- Associate's degree or equivalent
--- 2+ years minimum prior experience in a family law or civil law firm environment as a secretary or administrative assistant, or demonstrate a solid understanding of the family law process/procedures
--- Excellent organizational and project management skills
--- Excellent written and verbal communication skills
--- Applicant must be able to type 50 words per minute or faster
--- Must have a positive attitude, be coachable, and be willing to learn
--- Must live within commuting distance to the Ontario, CA area or have independent plans for relocation
--- Applicant must have worked with legal software, case management and calendaring programs and be comfortable with using various windows and monitors on a computer
--- Ability to comfortably use Google Suite products

About Company:
We are a FAMILY LAW FIRM that is continually growing.



We want to be known for helping our clients through their divorce or child custody/support case with ease, transparency, and experience so they feel less stressed and can focus on other important things in their lives.



We serve many clients.

Keywords: Law Office of Shelly Jean John, Chino Hills , Legal Assistant, Legal , Chino Hills, California